Suppressing blank lines in Crystal Reports

Here is a Crystal Reports tip from the GP Reports Viewer newsletters that can help when you are working with addresses that are stored in multiple fields. Dynamics GP (and probably many other systems) stores address components in separate fields, so if we look at a customer address window there are many individual fields that make up an address:

customer address window

It is entirely possible that many of these fields will be blank, but we need to account for them on reports like customer invoices and statements just in case there are records where these fields are not blank.

If you simply add all the address fields individually to a report, here is what the report design will look like:

individual fields

And the results would be:

individual fields results

To get the address to appear without any blank fields, instead of adding each field individually to your report, use a  text object:

  1. Go to Insert > Text Object.
  2. Place the Text Object in the area where you will want the address and make it at least a few lines tall, you can always resize the text object as needed later.
  3. Drag each address field inside the text object in the order they should appear. Insert carriage returns and additional spacing or punctuation where needed between the fields:
  4. Right click on the text object and choose Format Text. On the Common tab check Suppress Embedded Field Blank Lines. On the same tab, Can Grow is also useful – this lets you make the text object the size of your typical address and if the address is larger, Crystal will automatically adjust the size of the text object and the rest of the report:
  5. Click OK and take a look at your results, they should now look a lot nicer:

For more Crystal Reports tips, check out my Crystal Reports Tips page. Past GP Reports Viewer newsletters can be found on the Flexible Solutions website.

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